Our Vineyard Wedding Services

Vineyard Venue Selection Viognier - Finding your Vision

This package is for couples who need assistance finding the perfect vineyard for their wedding vision. This is a very significant decision in the wedding planning process and sets the stage for the entire event.  Weddings by the Vine services include:

  • Research appropriate vineyards based on the couple’s personality, budget, and style, and provide the top four most compatible venues
  • Provide a side-by-side analysis of the costs associated with each venue (cost analysis will not only compare base venue fee per vineyard but also include the cost for additional items such as tables, chairs, linens, tent(s), flooring, bathroom units, generators and lighting, if needed, that are not already included in the base venue fee). Then, comparison is based on actual “total cost” with everything included per vineyard venue
  • Confirm the wedding date is available and coordinate on-site tours and wine tasting sessions
  • Review and negotiate the venue contract
  • Attend on-site vineyard tours with the couple, if requested
  • Be available for unlimited phone, text, and email communication

Investment starts at $500.

Month of Coordination Chardonnay - Implementing your Vision

This package is for organized couples who have booked their vendors and need assistant with their rehearsal, ceremony and reception coordination. You absolutely want these moments to flow smoothly and on time, allowing yourself time to relax and focus on the excitement of getting married! We will coordinate all your details, your vendors and create a logistical timeline to make sure your planning is implemented seamlessly.  Weddings by the Vine services include:

  • Organize the wedding rehearsal and ceremony
  • Inform the wedding party of their positions and responsibilities
  • Discuss etiquette and a seating plan with ushers and groomsmen
  • Coordinate with the officiant, musicians, and other vendors on the wedding day
  • Inspect the ceremony site for proper setup
  • Create, distribute, and implement a detailed itinerary for the wedding party and vendors on the wedding day
  • Confirm all ceremony and reception vendors and verify that their contractual agreements are met during the ceremony and reception
  • Research accommodation options for out-of-town guests, coordinate room blocks, and deliver guest hospitality bags, if provided
  • Distribute final payments and gratuities to vendors on your wedding day
  • Contact all vendors a week before the wedding to confirm details
  • Be available for unlimited phone, text, and email communication
  • Attend one meeting at the venue
  • Provide last-minute vendor recommendations, if needed
  • Includes lead wedding consultant and day-of assistant

Investment starts at $1,600.

Comprehensive Vineyard Wedding Cabernet Franc

This package includes all services, making it the most stress-free collection available!  Services include everything listed in the Viognier and Chardonnay packages plus the following:

  • Design a beginning budget and create a spreadsheet with a breakdown of associated wedding costs per budget category
  • Organize and provide a timeline guide for all action items from the initial planning session through the wedding day
  • Assist in selecting the perfect vineyard or other venue, if desired, for related events such as the rehearsal dinner or farewell brunch
  • Assist in design and décor, specifically floor plan arrangement, table configuration, floral placement, lighting options, linen choices, and centerpiece selections
  • Track RSVPs and call remaining invitees after deadline
  • Coordinate additional activities for out-of-town guests
  • Assist in transportation booking and schedule timing as appropriate per wedding schedule

Investment starts at $5,000.

Partial Planning Sauvignon Blanc - Our Combined Vision

Our best value package combines our month of coordination, vendor referral and design & décor sourcing.  This is for couples who have a vision that includes great vendors, a solid design focus carried out with a seamless, professional flow.  Weddings by the Vine services include everything listed in the Chardonnay collection plus the following:

Vendor Referral & Management 

  • Compile list of highly qualified, experienced vendors
  • Recommend at least three vendors per wedding service within clients’
    budget for review
  • Confirm availability of wedding date with prospective vendors
  • Schedule & attend vendor appointments
  • Review vendor contracts and handle any negotiation
  • Confirm vendor bookings and field any questions before the wedding

Event Design & Décor Sourcing

  • Initial style meeting 
  • Create design board with inspirational photos & color scheme coordination
  • Two design meetings – presentation of design board & follow up
  • Coordination of rentals
  • Room diagram & layout assistance

Investment starts at $2,850.

Vineyard Extras Sangiovese

  • Welcome bags
  • Amenities basket (large and small options)
  • Wedding Day Management
  • Wedding assistant (mandatory for 50+ guests)
  • Rentals (miscellaneous items)

Investment starts at $20.

My mom and I met with Kimberly from Weddings By The Vine after deciding on a fairly new vineyard for my (now) husband and my wedding. After chatting for a little while, Kimberly said, “I’ll let you guys go home and talk about it and just get back to me.” But we didn’t need to … Continue reading Ally »

- Ally

Kimberly was our day of wedding coordinator and she was SO helpful in making our event go smoothly. She was always accessible via email or phone if we had questions leading up to the day (extra value!) and she kept us grounded in all the little details that we probably (definitely) would’ve missed if we … Continue reading Maggie »

- Maggie

Kimberly was an absolutely phenomenal day of coordinator for us. The day of our wedding went so smoothly, she kept the whole event moving seamlessly and completely freed us up to enjoy the happiest day of our lives. She took detailed notes of how we wanted everything set up, and kept up even when we … Continue reading Jennifer & Trevor »

- Jennifer & Trevor

    We went to Kimberly right from the start because we knew we wanted a vineyard wedding, but didn’t really know much more about cost, location, etc. She has so much experience and offers tailored packages based on couples’ needs. We got a vineyard venue selection that basically pays for itself! The cost of … Continue reading Brittany »

- Brittany

  I don’t think there’s enough space on this website to give Kimberly the praise she deserves! I was very stubborn on not wanting to waste money on a wedding coordinator and thought I could handle the planning process on my own…it was very evident from our first meeting how wrong I was! I chose … Continue reading Ashley »

- Ashley

      I would highly recommend Kimberly. We received the best service anyone could ever ask for. I am very family oriented, and Kimberly made us feel like she was a friend and helpful in every way. We never felt pressure and always felt like we could speak our mind. I would recommend Kimberly … Continue reading Julie »

- Julie

Working with Kimberly Williams was the highlight of my wedding planning experience. Kimberly is a true professional who helped make my wedding day AMAZING. I did not have to worry about a thing prior to the wedding or during the wedding because she was on top of everything. She did the rehearsal, rehearsal dinner and … Continue reading Terry »

- Terry

Kimberly was beyond amazing. At the very beginning of the wedding planning process, she met with me to make sure we were on the same page as far as what I had in mind and from that point on, things clicked and she was a perfect match for what I was looking for/ needed. Kimberly … Continue reading Mallory »

- Mallory

From the beginning, Kimberly took the time to get to know the two of us and, throughout the wedding planning process, was able to seamlessly incorporate the numerous details and out-of-the-box ideas that helped to make our wedding perfect. She is organized, yet flexible. Despite us being in NYC and only being able to visit … Continue reading Coral »

- Coral

        Kimberly directed my wedding and helped with photographs and getting ready for the reception. I am so thankful that we had her there! She made sure that everything went smoothly and was so helpful. Thank you Kimberly!

- Kristi

  My husband and I were amazed how Kimberly made our wedding ceremony and reception smooth and fun. We were able enjoy our wedding day because of Kimberly’s knowledge and expertise. We had not planned on a wedding coordinator for our event, but as we started our planning we realized that we were going to … Continue reading Amy & Tom »

- Amy & Tom

Kimberly’s attention to detail was impeccable. She truly was the rock during the planning process and was the serenity and peacefulness the day of the wedding. On the day of the wedding, we were fighting rain and cloudy weather and were really up in the air about which plan to execute, she really handled the … Continue reading Suzette & Michael »

- Suzette & Michael

Kimberly at Weddings by the Vine is absolutely fabulous. She has fantastic expertise and contacts that will make the entire wedding process painless. She has incredible organization and thinks of all the little details that will make your day truly special. Kimberly made sure that our wedding day went as smoothly as possible. She ensured … Continue reading Shelly »

- Shelly

    Kimberly was just wonderful. Very knowledgeable and honest. She was very much in control and very professional.

- Heidi (Mother of the Groom)

    I don’t even know where to begin to thank Kim at Weddings by The Vine! I was a bridesmaid in a friends wedding, and Kim did the rehearsal. It ran so smoothly I was excited to ask for her help in my wedding! I was a total DIY bride but when it came … Continue reading Rachel »

- Rachel

    Kim was amazing to work with throughout the entire ceremony planning process. We had no idea what we were doing or what was traditional for a ceremony, and Kim had all the info! She planned and organized our ceremony in no time, and the day of everything went smoothly. Thanks to her direction … Continue reading Amanda »

- Amanda

Why Do We Love NC Winery Weddings?

North Carolina’s dramatic scenery allows for endless choices for your event, whether you’re dreaming of a rustic, earthy wedding amidst rolling hills or a glamorous, tented soiree next to an Italian villa. Regardless of the venue you choose, each vineyard offers a distinctly beautiful atmosphere that will set the scene for a lifetime of memories. Your ceremony and reception are not the only special events surrounding your day, though. Vineyards are a gorgeous backdrop for engagement parties, bridal showers, rehearsal dinners, engagement photos, and farewell brunches. Click below to browse through our gallery or see what our clients have to say.